CALL FOR EXPRESSION OF INTEREST
African Forum for Agricultural Advisory Services (AFAAS) is a Continental body that brings
National Agricultural Extension and Advisory Services (AEAS) providers in Africa under one
umbrella. The AFAAS’ goal is to enhance the utilization of improved knowledge and innovations by
agricultural value chain actors for improving productivity oriented towards their individual and
national development objectives. AFAAS desires to ensure enhanced competency of AEAS
providers to enable them to better address the increasing needs and demands of various value chain
actors. The AFAAS has received a grant from the Food and Agriculture Organisation of the
United Nations (FAO) in support of FFS networking and technical support. FAO has provided
AFAAS with a grant for a period of one year (PO Number: 342242), to implement the Eastern
Africa Field School Support Hub project. For the implementation of the project activities,
AFAAS will conduct procurements for goods, consulting and non-consulting services, in
accordance with the AFAAS Procurement Management Manual and in compliance with the
IFAD Procurement Handbook and IFAD Procurement Guidelines.
Now, AFAAS is seeking services of an experienced individual(s) to provide technical services on
resource mobilization, finalization of FSSH strategic Plan, and Recourse mobilization and
sustainability strategy
The objective of this consultancy service is to:
The Videographer and Editor shall be required to:
- Describe the process (pathway) of developing and integrating the FFS curricula into
agriculture extension courses in IHLs - Demonstrate tools employed in institutionalizing FFS in the curricula of IHLs;
- Discuss strategies for strengthening the capacity of academic staff on the Farmer Field
School methodology; - Share the contribution of community FFS outreach and FFS labs programs in
complimenting classroom teaching; - Share lessons, challenges, and opportunities in institutionalizing FFS in IHLs
- Spur interest among stakeholders located in Eastern Africa on the topic, as well as raise
awareness and spur interest among global stakeholders seeking information on how to
formalize the process in their institutions - Serve as an advocacy and resource mobilization tool for the promotion of
institutionalizing FFS in Eastern Africa
The video storyline will focus on – - Brief description of the FFS methodology and how it has evolved since its inception
more than 30 years ago - Describing the current situation in government extension and how FAO has responded
to meet the need for more extension agents trained in FFS by focusing on the
institutionalization process - The institutionalization pathway to follow in order to fully embed FFS curricula in
institutions of higher learning - Sharing of curricula developed for academicians to have a better sense of what content to
cover in an FFS course - Outlining key considerations as mentioned in the project closing event:
o Which staff should be involved
o The length of the process
o Description of community outreach sites and labs and how to implement
o Challenges observed and methods to overcome challenges - Describe future prospects on institutionalizing FFS in extension curricula in institutions
of higher learning.
Duration of the Assignment
The assignment shall be conducted within a period of 10 days when actually employed (WAE), commencing on 1st December 2020.
Qualification Requirements and Experience - Proven experience in Photo/Video Journalism
- Proven experience in working with UN agencies
- Proven experience and knowledge on development and humanitarian issues and
capturing good practices through videos and photos
Competencies and Experience Requirements - Demonstrable filming and video editing ability with an outstanding portfolio
- Up-date knowledge of digital technology and editing software packages
- Knowledge of computer editing systems and equipment
- Ability to creatively use photos, film footage, and music for storytelling
- Knowledge of how to use visual and sound effects, 3D and compositing
- Full professional proficiency in English
Ethics - Ensure the privacy rights of beneficiaries are respected as per the guidelines of FAO
guidelines, in collaboration with in-country communication Officers; - Conduct all interviews and shooting in accordance with Government established
protocols for COVID-19.
Equipment - Aided by high-quality equipment as stated above, perform professional photo and film
shooting at the site and with interviewees Work in compliance with the FAO
Video/photo standards. FAO Video unit works in HD whenever possible and our
preferred cameras/ formats are as follows: Sony XDCAM, XDCAM EX, and XDCAM
HD products. Utilize the preferred Recording Format: HD422:1920 X 1080/50I 50
Mb/s / HD: 1020 x 1080/50i, 35 Mb/s - Ensure all necessary equipment for video/sound recording and editing. Perform high-quality
video and sound editing and voice over support as needed. - Release draft video to FAOSFE for comments, and incorporate comments as needed
- Provide the prepared materials on CD or hard disk, and other media as required by
FAO, WeTransfer, or Microsoft One Drive - Provide an exact shot list and written translation of all soundbites, along with names and
titles of interviewees. - Provide social media content of powerful footage –for use on the @East Africa
Twitter account - Provide final high quality 10-15 minutes’ final video and unused footages for
documentation
Interested individual(s) must provide information verifying that they are qualified to perform the
services and meet the minimum required experience criteria above. Submitted information shall
include: (i) Cover Letter; (ii) CV in English and (iii) References/Recommendation Letters.
Expressions of interest must be delivered to the address below not later than December 7,
2020, at 10.00 a.m. at the address below or electronically on email: secretariat@afaas-africa.org.
The service provider will be selected based on the “Consultant Qualification Selection
(CQS)” procurement method by AFAAS Procurement management manual and IFAD
Procurement Handbook (approved in September 2010). Interested individual(s) may obtain
detailed information on the assignment at the address below from 08:00 – 17:00 (local time)
latest November 27, 2020.
Dr. Silim M. Nahdy
Executive Director, AFAAS;
Kigobe Road; House No. 26; Minister’s Village;
P.O BOX 34624 Kampala, Uganda;
Telephone: +256-312313400.
Email msnahdy@afaas-africa.org copy secretariat@afaas-africa.org;
Further information may be obtained from AFAAS procurement Unit: email pwanzala@afaasafrica.
org and/ or Partnerships Unit: email: molupot@afaas-africa.org
TERMS OF REFERENCE:
OBJECTIVES OF THE ASSIGNMENT:
Under guidance and supervision of the FAO-SFE Agriculture Officer and the AFAAS Partnerships, Planning and
Learning Specialist, the Videomaker will be required to:
- Describe the process (pathway) of developing and integrating the FFS curricula into agriculture extension
courses in IHLs - Demonstrate tools employed in institutionalizing FFS in the curricula of IHLs;
- Discuss strategies for strengthening the capacity of academic staff on the Farmer Field School methodology;
- Share the contribution of community FFS outreach and FFS labs programs in complimenting classroom
teaching; - Share lessons, challenges, and opportunities in institutionalizing FFS in IHLs
- Spur interest among stakeholders located in Eastern Africa on the topic, as well as raise awareness and spur
interest among global stakeholders seeking information on how to formalize the process in their institutions - Serve as an advocacy and resource mobilization tool for the promotion of institutionalizing FFS in Eastern
Africa
The video storyline will focus on – - Brief description of the FFS methodology and how it has evolved since its inception more than 30 years ago
- Describing the current situation in government extension and how FAO has responded to meet the need for
more extension agents trained in FFS by focusing on the institutionalization process - The institutionalization pathway to follow in order to fully embed FFS curricula in institutions of higher learning
- Sharing of curricula developed for academicians to have a better sense of what content to cover in an FFS
course - Outlining key considerations as mentioned in the project closing event:
o Which staff should be involved
o The length of the process
o Description of community outreach sites and labs and how to implement
o Challenges observed and methods to overcome challenges - Describe future prospects on institutionalizing FFS in extension curricula in institutions of higher learning
3. SCOPE OF WORK:
The duration of the proposed video will be 10-15 minutes video and the videographer will travel to the
specific project sites as directed by the FAO team in Uganda. Onsite video shooting and interviews will be
conducted with project beneficiaries and stakeholders to obtain the needed information. Thereafter, s/he
will share the raw footage with the FAO-SFE Agriculture Officer and the AFAAS Partnerships, Planning, and Learning Specialist for further editing. The video recording shall comply with UN standards for video
footage. Simulation activities will be performed to make the film catchy and attractive.
Raw footage that will contribute to a 10-15 minute’ video that responds to the objective of the
assignment with high-quality footage, sound, and editing; - Some raw footage that could be needed for future use.
- Photos for future utilization
- Coordination of the interview and shooting schedules
- Footage to be handed over to the FAO-SFE Agriculture Officer and the AFAAS Partnerships,
Planning and Learning Specialist no later than five business days after recording footage has
terminated. - The video will be distributed mainly to institutions of higher learning, extension staff, students,
development workers or organization interested in the institutionalization process, to understand in
greater detail the necessary steps to fully embed the FFS methodology into an institution of higher
learning. The video will serve as an instructional tool on how to progress in the institutionalization
pathway.
4. DELIVERABLES:
Under the direct supervision of the Agriculture Officer, FAO-SFE, the video maker shall shoot video film,
take pictures, interview partner institutions, and produce raw footage of a clear, understandable and
professionally high standard film on the experience of institutionalization of FFS in IHLs based on the
experience of TCP/SFE/3701. - Prepare work plan in consultation with SFE agriculture officer for the outputs to be delivered;
- Prepare and discuss the video narrative structure (content, methods of documentation, key informants
etc.) - Take Video shooting based on the narrative structure of the video script with a minimum of three
beneficiary institutions, one from each country, to capture their stories in a captivating and
informational manner - Describing the current situation in government extension and how FAO has responded to meet the
need for more extension agents trained in FFS by focusing on the institutionalization process - Document the experience of institutionalization of FFS in institutions of higher learning
- Document the curricula developed for academicians to have a better sense of what content to cover
in an FFS course; - Simulate (if possible) the process of institutionalization of FFS including curriculum development, TOT
training, outreach program; - Document process of community FFS outreach sites and FFS labs and how it was implemented;
- Document lessons, Challenges, and opportunities in the institutionalization of FFS in IHLs;
- Outlining key considerations as mentioned in the project closing event:
- Which staff should be involved
- The length of the process
- Describe future prospects on institutionalizing FFS in agricultural extension curricula in institutions of
higher learning - Take high quality, appealing footage of beneficiaries to showcase highlights from their participation in
the institutionalization process - Include a bit describing the names, localities, project name, what support was provided to undertake
the institutionalization process for each interviewed beneficiary. Meaningful quote/s from the
Beneficiaries of the project are encouraged. - Deliver clear, understandable, and high-quality video in hard drives and cloud services (external disks,
Microsoft One Drive, We Transfer)
5. Key performance indicators
| Expected Outputs: | Required Completion Date: |
| – Signing agreement with AFAAS | – 30 Nov |
| – Conduct field visit to the project beneficiaries | – 1 – 10 December |
| – Take raw footage that could be needed for future use. | – 1 – 10 December |
| Take Photos from the beneficiaries for future utilization | 1 – 10 December |
| A final copy of footage submitted to FAO and AFAAS by as per the FAO multimedia quality requirements | 15 December |
6. Duration of the Assignment
The assignment shall be conducted within a period of 10 days when actually employed (WAE),
commencing on 1 December 2020.
7. COMPENSATION
The consultant shall be paid in two installments at inception and final reporting. The budget ceiling for this
assignment is a maximum of $ 3,000 (ceiling).
Qualification Requirements and Experience
- Proven experience in Photo/Video Journalism
- Proven experience in working with UN agencies
- Proven experience and knowledge on development and humanitarian issues and capturing
good practices through videos and photos
Competencies and Experience Requirements
- Demonstrable filming and video editing ability with an outstanding portfolio
- Up-date knowledge of digital technology and editing software packages
- Knowledge of computer editing systems and equipment
- Ability to creatively use photos, film footage, and music for storytelling
- Knowledge of how to use visual and sound effects, 3D and compositing
- Full professional proficiency in English
Ethics
- Ensure the privacy rights of beneficiaries are respected as per the guidelines of FAO guidelines,
in collaboration with in-country communication Officers; - Conduct all interviews and shooting in accordance with Government established protocols for COVID-19
Equipment
- Aided by high-quality equipment as stated above, perform professional photo and film shooting at
the site and with interviewees Work in compliance with the FAO Video/photo standards. FAO
Video unit works in HD whenever possible and our preferred cameras/ formats are as follows:
Sony XDCAM, XDCAM EX, and XDCAM HD products. Utilize the preferred Recording Format:
HD422:1920 X 1080/50I 50 Mb/s / HD: 1020 x 1080/50i, 35 Mb/s - Ensure all necessary equipment for video/sound recording and editing. Perform high-quality
video and sound editing and voice over support as needed. - Release draft video to FAOSFE for comments, and incorporate comments as needed
- Provide the prepared materials on CD or hard disk, and other media as required by FAO,
WeTransfer or Microsoft One Drive - Provide an exact shot list and written translation of all soundbites, along with names and titles of
interviewees. - Provide social media content of powerful footage –for use on the @East Africa Twitter account
- Provide final high quality 10-15 minutes’ final video and unused footages for documentation
8. APPLICATIONS:
The Videographer and editor should send an updated CV and Cover letter to
Dr. Silim M. Nahdy
Executive Director, AFAAS;
Kigobe Road; House No. 26; Minister’s Village;
P.O BOX 34624 Kampala, Uganda;
Telephone: +256-312313400.
Email secretariat@afaas-africa.org;
Copy to the following: Grace Paddy Wanzala – Procurement Specialist at Email: pwanzala@afaas-africa.org; Mr.
Orry Pratt – Agricultural Officer, Food and Agricultural Organisation; Email: Orry.Pratt@fao.org; and, Mr. Max
Olupot, EA FFS Hub Coordinator/ PPLS AFAAS email: molupot@afaas-africa.org.
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